Proposal · Prepared for Cass, Clove Preservations
Clove Operations Hub powered by VEMRO
Fewer enquiries lost between systems, fewer jobs relying on someone remembering, and a clearer view of what needs you. Tap through each part below to see how it would work.
This is a proposal, not a live system. Everything below is a simulation using made-up sample data. None of these automations are running, and no real Clove emails or customer records appear here.
01 · Lead Capture
Every enquiry lands in one place, once.
Website, Facebook and other approved enquiry sources enter GoHighLevel automatically. Each is matched to any existing contact, so you don't end up with duplicates or a lost job.
1. Where does it come from?
2. Who is it?
- Your existing website and Facebook capture stays in place and gets extended, not rebuilt.
- An unclear match goes to a person. It is never merged by guesswork.
What happens
02 · Pipeline & Task Automation
When a job moves, the next task appears.
Your GoHighLevel already handles reminders and customer follow-up messages. What this adds is the internal side: an assigned task, a due date and a flag when something slips.
Sample enquiry · tap Next stage to move it along
Stage names are simplified here and would map to your existing pipeline stages. Task owners, due dates and reminder timings are examples to be agreed with you.
03 · Intelligent Inbox
Sorted first, drafted next, sent by a person.
Incoming messages are sorted into four groups, with a draft reply ready to check. Nothing goes to a customer automatically. Some messages will be misread, which is exactly why a person approves each one.
Sample messages · all invented
Real drafts could draw on correspondence and business information you've authorised for this purpose. This demo uses none of your emails.
04 · Live Performance Dashboard
See what's working, each month.
One view of what came in and what got done, with a plain-English monthly report. Included in the bundle.
About time saved. The hours shown are invented to illustrate the report. Real savings can only be estimated after measuring how long this work takes today, so we'd take a baseline first. We don't guarantee any hours saved or revenue.
Investment · One-off implementation and optional support
Pick a part, or take all of it.
Tick the parts you're interested in to compare them with the bundle.
Individually
Nothing selected yet.
The bundle · one-off
£1,000
All three parts, plus the dashboard and monthly reporting.
- Lead Capture
- Pipeline & Task Automation
- Intelligent Inbox
- Live Performance Dashboard
- Monthly performance reporting
Ongoing managed support
£250 / month
Proposed start 1 December 2026, subject to agreement and go-live.
- Workflow monitoring
- Fault resolution
- Monthly performance report
- Up to 2 hours of minor changes per month
New workflows and third-party usage costs are agreed separately. The subscription starts only by written agreement.
What this proposal does and doesn't promise
- A preview, not a live serviceNothing shown here is running yet. All screens and figures are illustrations.
- Builds on your GoHighLevelWe reuse what already works and won't rebuild features you already have.
- Subject to checksIntegrations and capabilities depend on verifying permissions and your exact requirements.
- No automatic client emailsIn the initial scope, a person approves every reply before it is sent.
- No guarantees on resultsWe don't promise hours saved or revenue. We measure against a baseline instead.
- Your data stays yours to authoriseAny use of past correspondence or business information is agreed with you first.
If you'd like to go ahead
- Agree the scope in writing, including the sources, tasks and owners.
- Verify access and measure a baseline, so results can be compared honestly.
- Build and test using safe test records, alongside your existing workflows.
- Agreed acceptance, then go-live and the final payment.